By-Laws

BY-LAWS
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Article 1.
MEMBERSHIP
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SECTION 1. ELIGIBILITY
There shall be four types of memberships open to all persons who are in good standing with the American Kennel Club and who subscribe to the purposes of this Club. The four types of memberships shall be individual, household, associate, and non-voting junior memberships.

a. An Individual Membership shall be defined as open to all persons who are 18 years of age or older and  who enjoy all privileges of he club including voting and holding office.

 b. A Household Membership (two adults in the same household) shall be open to two persons 18 years of age or older. Each Household member is entitled to a separate vote.

c. An Associate Membership shall be open to all persons who are 18 years of age or older and are entitled to all privileges except voting and holding office. Dues are set at a lesser rate than regular members. Such members are not computed in determining a quorum. Applications should be filed with the secretary, but need not require sponsors or approval process applicable to prospective regular applicants; after a period of time (one year) regular membership may be sought in accordance with procedure outlined in the bylaws.

d. The Junior Membership shall be open to those persons 10-17 years of age. Junior may not vote or hold office. They may convert to regular membership upon reaching their 18th birthday. While membership is to be unrestricted as to residence, the Club’s primary purpose it to be representative of the breeders, exhibitors and owners in Eastern Texas, being that region defined as east of texas Highway 83.

SECTION 2. DUES
The amount of dues for the next fiscal year will be established by the Board of Directors during a meeting held in the third quarter of the current fiscal year and voted on by the membership. Dues are payable on or before January 31st of each year. No member may vote whose dues are not paid for the current year. During the month of November the Treasurer shall send to each member a statement of his/her dues for the ensuing year.

SECTION 3. ELECTION TO MEMBERSHIP
Each applicant for membership shall apply on a form as approved by the Board of Directors. The form shall provide that the applicant agrees to abide by this constitution and by-laws and the rules of the American Kennel Club. The application shall include the name, address and occupation of the applicant and it shall carry the endorsement of one member in good standing. Accompanying the application the prospective member shall submit dues payment for the current year. All applications are to be filed with the Secretary. Each application is to be read at the first meeting of the Club following its receipt. The name will then be printed in the notice for the next meeting. At the next Club meeting the applicant will then be voted upon. Affirmative votes of 2/3 of the members present and voting by secret ballot at that meeting shall be required to elect the applicant. Membership begins at the meeting during which the applicant is voted upon and approved. Applicants for membership who have been rejected by the Club may not re-apply within 6 months after such rejection.

SECTION 4. TERMINATION OF MEMBERSHIP
Membership may be terminated:

a. By resignation:
Any member in good standing may resign from the Club upon written notice to the Secretary; but no member may resign when in debt to the Club. Dues obligations are considered a debt to the Club and they become incurred on the first day of each fiscal year.

 b. By lapsing:
A membership will be considered as lapsed and automatically terminated if such member’s dues remain unpaid 90 days after the first day of the fiscal year; however, the Board may grant an additional 90 days of grace to such delinquent members in meritorious cases. Re-application is required on lapsed memberships. In no case may a person be entitled to vote at any Club meeting whose dues are unpaid as of the date of that meeting.

c. By expulsion:
A membership may be terminated by expulsion as provided in Article VI of these by-laws.

SECTION 5. MEMBERS IN GOOD STANDING
Financial obligations must be met within 60 days, e.g., bounced checks, unpaid trophy donations, etc.

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Article 2.
MEETING and VOTING

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SECTION 1. CLUB MEETINGS
Meetings of the Club shall be held at least six times per year within the Eastern Texas area on a date to be determined at the previous monthly meeting at such hour and place as may be designated by the Board. Written notice of each such meeting shall be mailed by the Secretary at least 10 days prior to the date of the meeting. The quorum for such meetings shall be 20% of the members in good standing.

SECTION 2. SPECIAL CLUB MEETINGS
Special Club meetings may be called by the President or by a majority vote of the members of the Board who are present and voting at any regular or special meeting of the Board; or shall be called by the Secretary upon receipt of a petition signed by five members of the Club who are in good standing. Such special meetings shall be held in the Eastern Texas area at such place, date and hour as may be designated by the Board. Written notice of such a meeting shall be mailed by the Secretary at least 5 days and not more than 15 days prior to the date of the meeting and said notice shall state the purpose of the meeting. No other Club business may be transacted thereat. The quorum for such a meeting shall be 20% of the members in good standing.

SECTION 3. BOARD MEETINGS
Meetings of the Board of Directors shall be held at least every other month and shall be held in the Eastern Texas area in conjunction with the Club meeting or as accorded necessary at such hour and place as may be designated by the Board. Written notice of each such meeting shall be mailed by the Secretary at least 5 days prior to the date of the meeting. The quorum for such a meeting shall be a majority of the Board.

SECTION 4. SPECIAL BOARD MEETINGS
Special meetings of the Board may be called by the President or by the Secretary upon receipt of a written request signed by at least three members of the Board. Such special meetings shall be held in the Eastern Texas area, at such place, date and hour as may be designated by the Board. Written notice of such meetings shall be mailed by the Secretary at least 5 days and not more than 10 days prior to the date of the meeting. Any such notice shall state the purpose of the meeting and no other business shall be transacted thereat. A quorum for such a meeting shall be a majority of the Board.

SECTION 5. VOTING
Members in good standing whose dues are paid for the current year shall be entitled to one vote at any meeting of the Club at which they are present. Proxy voting will not be permitted at any Club meeting or election.

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Article 3.
DIRECTORS  and OFFICERS

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SECTION 1. BOARD of DIRECTORS
The Board shall be comprised of the President, Vice-President, Secretary, Treasurer, and President from the previous year, all of whom shall be members in good standing and all of whom shall be elected for one year terms at the Club’s annual meeting as provided in Article IV and shall serve until their successors are elected. The Board shall be elected by the general membership at the annual meeting.

The President may not serve more than two consecutive The President from the previous year is a voting member of the board.General management of the club’s affairs shall be entrusted to the board of directors.

SECTION 2. OFFICER
The Club’s officers, consisting of the President, Vice-President, Secretary, Treasurer and shall serve in their respective capacities both with regard to the Club and its meetings and the Board and its meetings.

a.
The President shall preside at all meetings of the Club and of the Board, and shall have the
duties and powers normally appurtenant to the office of President in addition to those particularly specified in these by-laws.

b.
The Vice-President shall have the duties and exercise the powers of the President in case of the President’s death, absence or incapacity.

c.
The Secretary shall keep a record of all meetings of the Club and of the Board and all matters of which record shall be ordered by the Club. Duties shall include notification of members of meetings, execution  of the election of officers and directors, notification of officers and directors of their election to office, execution of the election of judges and such other duties as are prescribed in the Constitution and  By-Laws. A chronological recap of the club events and/or policy changes is to be printed in the Newsletter prior to the annual meeting.

d. The Treasurer shall collect and receive all moneys due or belonging to the Club. The Treasure shall deposit the same in a bank designated by the Board, in the name of the Club. The books shall at all times be open to  inspection of the Board and Membership. The Treasurer shall report to them at every meeting. The condition of the Club’s finances and every item of receipt or payment not before reported; and at the annual meeting shall render an account of all moneys received and expended during the previous fiscal year. The signatures of the president and treasurer are required on club checks. The Treasurer shall be bonded in such amount as the Board of Directors shall determine. The offices of Secretary and Treasurer may be held by the same person in which case the Board shall be comprised of the officers and past President.

SECTION 3. VACANCIES
Any vacancies occurring on the Board or among the officers during the year shall be filled until the next annual election by a majority vote of all the then members of the Board at its first regular meeting following the creation of such vacancy, or at a Special Board Meeting called for that purpose; except that a vacancy in the office of President shall be filled automatically by the Vice-President and the resulting vacancy in the office of Vice-President shall be filled by the Board.

SECTION 4. BUDGET
The Board is to submit a budget for the year to the general membership by February 28th of the current year.

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Article 4.
THE CLUB YEAR, ANNUAL MEETING, and ELECTION

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SECTION 1. THE CLUB YEAR
The Club’s official year shall begin immediately at the conclusion of the election at the annual meeting and shall continue through the election at the next annual meeting.

SECTION 2. ANNUAL MEETING
The annual meeting shall be held in the in the month of November at which Officers, for the ensuing year shall be elected by secret, written ballot from among those nominated in accordance with Section 3 of this Article. They shall take office immediately upon the conclusion of the meeting and retiring officers shall turn over to their successors in office all properties and records relating to that office within 30 days after the election.

The nominated candidate receiving the greatest number of votes for each office shall be declared elected.

SECTION 3. ANNUAL NOMINATIONS
No person may be a candidate in a Club election who has not been nominated. During the months of July or August the Board shall select a Nominating Committee consisting of three members and two alternates, not more than one of whom may be a member of the Board. The Secretary shall immediately notify the committee members and alternates of their selection. The Board shall name a Chairperson for the Committee and it shall be his/her duty to call a committee meeting which shall be held on or before September 1st.

a.
The Committee shall nominate at least one candidate for each office and after securing the
consent of each person so nominated shall immediately report their nominations to the
Secretary in writing.

b. Upon receipt of the Nomination Committee’s report the Secretary shall, at least 2 weeks before the October meeting, notify each member in writing of the candidates so nominated.

c.
Additional nominations may be made at the October meeting by any member in attendance provided that the persons so nominated do not decline when their names are proposed, and provided further, that if the proposed  candidates are not in attendance at this meeting the nominating party shall present to the Secretary a written statement from the proposed candidate signifying his willingness to be a candidate.

d. Nominations cannot be made at the annual meeting or in any manner other than as provided
in this Section.

SECTION 4. BUDGET
The Board is to submit a budget for the year to the general membership by February 28th of the current year.

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Article 5.
DIRECTORS  and OFFICERS

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SECTION 1.
The Board may each year appoint a standing committee to advance the work of the Club in such matters as specialty shows, obedience trials, trophies, annual prizes, membership and other fields which may well be served by committees. Such committees shall always be subject to the final authority of the Board. Specialty committees may also be appointed by the Board to aid it on particular projects. Said committees will be standing for that calendar year.

SECTION 2.
Any committee appointed may be terminated by a majority vote of the full membership of the Board upon written notice to the appointees. The Board may appoint successors to those persons whose services have been terminated.

SECTION 3.
Any member in good standing may serve on any number of committees.

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Article 6.
DISCIPLINE
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SECTION 1. AMERICAN KENNEL CLUB SUSPENSION
Any member who is suspended from the privileges of the American Kennel Club automatically shall be suspended from the privileges of this club for a like period.

SECTION 2. CHARGES
Any member may prefer charges against a member for alleged misconduct prejudicial to the best interest of the Club or the Breed. Written charges with specifications must be filed in duplicate with the Secretary together with a deposit of $10.00 which shall be forfeited if such charges are not sustained by the Board following a hearing. The Secretary shall promptly send a copy of the charges to each member of the Board or present them at a Board meeting, and the Board shall first consider whether the actions alleged in the charges, if proven, might constitute conduct prejudicial to the best interests of the Club. If the Board considers that the charges do not allege conduct which would be prejudicial to the best interests of the Club, it may refuse to entertain jurisdiction. If the Board entertains jurisdiction of the charges it shall fix a date of a hearing by the Board not less than 3 weeks and not more than 6 weeks thereafter. The Secretary shall promptly send one copy of the charges to the accused member, the member preferring charges, and all Board Members by registered mail together with a notice of the hearing and an assurance that the defendant may personally appear in his own defense and bring witnesses if he wishes and the member preferring charges may bring witnesses.

SECTION 3. BOARD HEARING
The Board will have complete authority to decide whether council may attend the hearing, but both complainant and defendant shall be treated uniformly in that regard, should the charges be sustained, after hearing all the evidence and testimony presented by complainant and defendant, the Board may by a majority vote of those present suspend the defendant the privileges of the Club for not more than six months from the date of the hearing. And, if it deems that punishment insufficient, it may also recommend to the membership that the penalty be expulsion. In such case, the suspension shall not restrict the defendant’s right to appear before his fellow-members at the ensuring club meeting which considers the Board’s recommendation. Immediately after the Board has reached a decision its finding shall be put in written form and filed with the Secretary. The Secretary, in turn, shall notify each of the parties of the Board’s decision and penalty, if any.

SECTION 4. EXPULSION
Expulsion of a member from the Club may be accomplished only at a meeting of the Club following a Board hearing and upon the Board’s recommendation as provided in Section 3 of this Article. Such proceedings may occur at a regular or special meeting of the Club to be held within 60 days but not earlier than 30 days after the date of the Board’s recommendation for expulsion. The defendant shall have the privilege of appearing in his own behalf, though no evidence shall be taken at this meeting. The President shall read the charges and the Board’s findings and recommendations, and shall invite the defendant, if present, to speak in his own behalf if he wishes. The meeting shall then vote by secret written ballot on the proposed expulsion. A 2/3 vote of those present and voting at the meeting shall be necessary for expulsion. If expulsion is not so voted, the Board’s suspension shall stand!

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Article 7.
AMENDMENTS
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SECTION 1. CHANGE PROPOSAL
Amendments to the constitution and by-laws may be proposed by the Board or by written petition addressed to the Secretary signed by 20% of the membership in good standing. Amendments proposed by such petition shall be promptly considered by the Board and must be submitted to the members with recommendations of the Board by the Secretary for a vote within three months of the date when the petition was received by the Secretary.

SECTION 2. 2/3 Vote
The constitution and by-laws may be amended by a 2/3 vote of the members present and voting at any regular or special meeting called for that purpose, provided the proposed amendments have been included in the notice of the meeting and mailed to each member at least two weeks prior to the date of that meeting.

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Article 8.
DISSOLUTION

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SECTION 1. DISSOLUTION
The Club may be dissolved at any time by the written consent of not less than 2/3 of the members. In the event of the dissolution of the Club other than for purposes of reorganization whether voluntary or involuntary or by operation of law, none of the property of the Club nor any proceeds thereof nor any assets of the Club shall be distributed to any members of the Club but after payment of the debts of the Club its property and assets shall be given to a charitable organization for the benefit of dogs, selected by the Board.

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Article 9.
ORDER of BUSINESS

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SECTION 1. MEETINGS
At meetings of the Club, the order of business, so far as the character and nature of the meeting may permit, shall be as follows:

  • Roll Call
  • Minutes of the last meeting
  • Report of Board
  • Report of President
  • Report of Secretary
  • Report of Treasurer
  • Report of Committees
  • Election of Officers (at annual meeting)
  • Election of new members
  • Unfinished business
  • New business
  • Adjournment

SECTION 2. BOARD MEETINGS
At the meeting of the board, the order of business, unless otherwise directed by majority vote of those present, shall be as follows:

  • Roll Call
  • Reading of minutes of last meeting
  • Report of Secretary
  • Report of Treasurer
  • Report of Committees
  • Unfinished business
  • New business
  • Adjournment

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Article 10.
PARLIAMENTARY AUTHORITY
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SECTION 1. 
The rules contained in the current edition of Robert’s Rules of Order, newly revised, shall govern the Club in all cases to which they are applicable and in which they are not inconsistent with these by-laws and any special rules of order the Club may adopt.

Amended 12/06/2005